Library provides general access to collection and a full range of loan services. These services include issue of materials from the circulating collections, checking in returned materials, and shelving of reading materials. Circulation staff in the library will also assist you in placing reservation and recall requests on items that are issued out and will help you in locating items in the stack area and deal with related matters.
Borrowing of reading materials facility is available to the faculty, researchers, students and staff of the Institute. The registration to use the library facility and services is automatic for the faculty and staff on joining the Institute and for students on registration for the academic programs. The rules are framed to facilitate and promote, rather than to constrain, the use of library collection and services.
The faculty members, staff & students of the Institute are required to enroll as members of the Library (upon joining the Institute) by filling in the membership form available at the library circulation desk (along with a passport size photograph). This entitles the use of resources & services offered for the purpose of academic and research work. Institute Identity Card is a must for issue & return of reading materials.
| Category of member | No. of Books | Category of Collection | Duration |
|---|---|---|---|
| Faculty (Regular, Visiting, Adjunct, Guest) | 30 | General Collection | One semester Due dates: 15th May, & 15th December |
| 02 | Reference Collection | 05 days | |
| 02 | Loose issue of Journals/Magazines | 05 days | |
| 02 | CD, DVDs etc. | 05 days | |
| 06 | Children’s Collection | 30 days | |
| Research Scholars (PhD & PDF) | 12 | General Collection | 30 days |
| 02 | Loose issue of a Journals/Magazines | 05 days | |
| 06 | Children’s Collection | 30 days | |
| PG Students (MTech, MSc, & MASC) | 08 | General Collection | 15 days |
| 02 | Loose issue of a Journals/Magazines | 05 days | |
| 06 | Children’s Collection | 30 days | |
| UG Students | 06 | General Collection | 15 days |
| 02 | Loose issue of a Journals/Magazines | 05 days | |
| 06 | Children’s Collection | 30 days | |
| Administrative & Project Staff including Trainees | 06 | General Collection | 30 days |
| 02 | Loose issue of a Journals/Magazines | 05 days | |
| 02 | CD, DVDs etc. | 05 days | |
| 06 | Children’s Collection | 30 days |
Note: System generated advance alert and overdue alert is sent over the email Immediately after the due date.
| Category of Collections | First - 7 days | 8th day and onwards |
|---|---|---|
| General Books, CDs/DVDs and Loose Issues Journals etc. | Rs.2.00 per day | Rs.5.00 per day |
| Short Loan Books (Course Reading) | Rs. 5.00 per day | Rs. 10.00 per day |
Note: Books designated as Short Loan Collection for the current Semester will be issued only for three days.
Library will usually send reminders to members for the overdue items, but non-receipt of reminders is no reason for returning books late.
Library late fee will be charged to the members as per the details given in the Borrower Privileges table. The borrowing facility will be automatically blocked for the users having late fee/overdue charges of any amount in their accounts. User account will be activated, once the late fee is paid, and the books are returned.
Library materials can be renewed, if there are no reservations on them by other users. Same materials will not be renewed more than once. Borrower has to bring the material physically to the Library for renewal. Journals, reference books, CDs etc, (other than books) will not be renewed.
Library staff may recall a book at any time before it’s due date. It is mandatory to return the book(s) when it is recalled. The overdue charges may be increased for failure to return a book, when it is due or recalled.
Members can reserve only those materials, which are already issued at the Circulation Desk. One reader can reserve maximum two books at any given time. A book can have maximum two reservations. Reserved books will be put on hold at the Circulation Desk for maximum three working days (inclusive of the day on which it is received/returned) from the date of return by previous borrower. If a member who has reserved the book fails to pick up the same within this period, the reservation stands cancelled. Availability of reserved items will be informed through email.
Loss of book(s) must be reported immediately. Overdue fine, if any will be charged till the loss of book(s) is reported. If the original book is returned after reporting it lost, the fine will be calculated till the date of its return. Borrower will have to replace the book, if lost/damaged with latest edition within 45 days from reporting, along with overdue charges. If the lost book is out of print, and if the borrower is unable to replace it, he/she will have to pay the prevailing cost of the book, plus 30% processing fee.
Course Reserve (CR) Collection consists of textbooks and other reading materials recommended by the respective faculty members for different courses for each semester and are kept at the Circulation Desk. Documents in the Course Reserve Collection can be used only in the Library against Identity Card. This collection will be issued for two hours at a time.
Copies of text and reference books recommended by faculty for different courses which are likely to be in heavy demand during the semester are identified and designated as Short Loan (SL) Books. They are shelved along with other books with a green label as Short Loan Collection. These are issued to the students for a period of only 3 days and may not be renewable. Like the Course Reserve Collection, most materials in the Short Loan Collection change from semester to semester.
Student members, except those completing their final semester program, can borrow books during the vacation period as per the entitlement. Vacation issue (only books) will begin two days before the Winter/Summer Vacation and due date for these books will be two days from the day when semester begins.
Members are allowed to bring in their personal books and other reading materials inside the Library. These items should bear the respective members name and ID Number. Members will have to produce these items at the Circulation Desk/Property Counter every time while entering in, and leaving the Library.
Members are allowed to bring in Library books already issued on their name for reference purpose. These will have to be produced at the Circulation Desk for verification of dates etc. every time while entering in, and leaving of the Library. If such an item is found overdue, members will have to return the same to the Library immediately.
The Library at IIT Gandhinagar subscribes to number of core e-resources (journals, databases, books etc.) covering the content in full-text, bibliographic, statistical, video form. These resources are either subscribed directly or through national consortia or aggregators or through Institutional membership to support teaching, learning, research and other activities at the Institute. Use of each resource being made available to IITGN Community is governed by the license agreements and copyrights to which Library is signatory. The terms and conditions for using these resources are clearly spelled out in every license agreement that is signed with each publisher by the Library. These resources are meant to be used only by the authorised/registered users viz. Institute administrators, faculty, researchers, students, staff and others directly associated and onsite visitors for the purpose of academic and research purpose. Therefore, while accessing these resources, users are requested to adhere to the following policy guidelines. We request our users to take these guidelines seriously and any violation of the same will be reported to the relevant Institute authorities for appropriate action.